Meeting of the Association Council. BTC Regatta. 20/8/16

With reference to the Council Meeting held on Saturday, 20th August after BTC Regatta to confirm the H&D ARA Champions and select theSCC representative crews the notes from this meeting - in pdf format - can now be downloaded from the H&D ARA web site.

Go to the "downloads" tab and scroll down to Minutes of Meetings - end of season council meetings.

They have also been E Mailed to all Executive Officers, Life Vice Presidents and affiliated Clubs and Events.

2016 South Coast Championships. 3/9/16. Herne Bay. Information

The draft Program and instructions for the South Coast Rowing Championships at Herne Bay - this saturday, 3rd September - can now be downloaded, some in pdf. format - some in Word, from it's Calender entry on the H&D ARA Website - at hdara.co.uk

The information available to download includes - the Boat Inspection procedure and check list, the Captains Introduction, Course and conditions, Crew Alteration Form, Emergency plan, draft program and two maps.

MEETING OF THE ASSOCIATION COUNCIL. Saturday, 20th August, 2016, after BTC Regatta.

MEETING OF THE ASSOCIATION COUNCIL.

Saturday, 20th August, 2016, after BTC Regatta.

Following the decision to move the BTC Regatta to the Coalporters course - I need to confirm the arrangements for the meeting of the Association Council on Saturday, 20th August, 2016 with reference to the Associations Constitution - Rules (7) and (12). The meeting will still be held immediately before or after the prize giving - probably in the training area of the Coalporters Clubhouse - depending on the circumstances - an announcement will be made over the PA system.

Voting rights at the council meeting are the Associations Executive Officers, the Associations Life Vice Presidents plus one delegates from each affiliated Club and one delegate from each affiliated Event(H&D Constitution Rules number (7/7.1). Officers and delegates must be in attendance to vote and the vote will be by card - which will be issued at or before the meeting.

Alternative arrangements in the unlikley event that the BTC Regatta at Coalporters is cancelled or abandoned -

1) If the BTC Regatta at Coalporters is abandoned after the start of the Regatta the Council meeting will take place at Coalporters Rowing Club as soon as practical - the time will be announced over the PA System at the Regatta.

2) If  the Regatta is cancelled the day before the Regatta due to the forecast, or on the morning of the Regatta, but before it starts, the arrangements will be unchanged - and the meeting will take place at BTC or Itchen Imperial Rowing Club at 1.00pm on Saturday, 20th August.

PLEASE MAKE SURE YOUR DELEGATES ARE AWARE OF THESE ALTERNATIVE ARRANGEMENTS.

Agenda.

1) To confirm the Associations Champions in each status and to make arrangements for a "row-off" if applicable.

2) To considor if the Association will enter 3^rd crews in Championship events if SCC Rule 25 (B) invoked (see below).

3) To agree the Associations representative Crews for the South Coast Championship Regatta to be held at Wimbleball Lake, Somerset, on Saturday, 12th September, 2015 and to make arrangements for any "row-offs" that may be required.

 4) Any Other Business - submitted in accordance with Association Rules.

Stephen C. Bull, Association Secretary.

IMPORTANT. BTC Regatta. Saturday, 20th August. Switch of venue in light of poor forecast.

IMPORTANT. BTC Regatta. Saturday, 20th August. Switch of venue in light of poor forecast.

Please be aware that with no improvement in the forecast for Saturday, 20th August - the decision has been taken to switch the BTC Regatta to the Coalporters course - rather than loose the last Regatta of the season all together.

This has resulted in a much earlier start - first race at 9.20am - and a much reduced program - there will now only be the Championship fours events and the Men's Senior Sculls - will be the only small boats event staged.

A copy of the revised program can be downloaded in pdf format from its calender entry of the H&D ARA Web site at - www.hdara.co.uk

The Council Meeting to consider our South Cost Championship representatives and confirm the H&D ARA Champions will now take place at the Coalporters Rowing Club as soon as possible after the completion of the Regatta.

The Association would like to record its thanks to the the Coalporters & BTC Rowing Clubs for their efforts to ensure the Regatta takes place.

IMPORTANT. BTC Regatta. Saturday, 20th August. Contingency plan in light of poor forecast.

Many of you will be aware that the forecast for this Saturday, 20th August, when the last H&D Regatta of the season is due to take place at BTC is very poor with the strong possibility that their course at Western shore will not be rowable.

Rather than loose the last Regatta of the season BTC are working with Coalporters on a contingency plan to see if, in the event of the conditions forcing the cancellation of the BTC Regatta at Western shore the event, with a reduced program, could be staged over the Coalporters course. 

If this was to be the case then, because of the tides, the Regatta would have to start much earlier - at 9.00am - and would have to be completed by around 4.00pm and there would be a much reduced program - with most of the small boat events at risk.

The plan is to make a decision on this on Thursday - based on the forecast - and a draft reduced program would be published at the same time.

Please monitor your E Mails, H&D Web site, Twitter feed and face book page over the next few days where updates on the situation will be published.

Any concerns about this plan should be referred to John Purkess at BTC in the first instance.

In the event of a switch of venue the planned Council Meeting to consider our South Cost Championship representatives and confirm the H&D ARA Champions would take place at the Coalporters Rowing Club as soon as possible after the completion of the Regatta.