Hants & Dorset ARA Zoom Delegates Meeting - Saturday, 14th November, 2020 at 10.30am.

Hants & Dorset ARA Zoom Council Meeting Saturday, 14th November, 2020 at 10.30am.

We hope you are keeping safe and well in these difficult times.

The Hants & Dorset ARA were due to hold an AGM in March, 2020 and a Council Meeting in October, 2020 - however in the current circumstances with regards to the Covid-19 Pandemic – the AGM was deferred, with the current Executive Officers agreeing to stay in post until an AGM could be staged.

There are however a number of items that need to be discussed/resolved so the Associations Executive Officers have agreed to stage a council Meeting, via Zoom, on the 14^th November, 2020 at 10.30am in spite of the difficulties that will be involved.

We would like to limit participation to one delegate per club and one delegate per event plus the Associations Executive Officers and Live Vice Presidents. Could the Club and Event Delegates plus any Vice Presidents who wish to “attend” please send the contact Email address you wish us to use for this meeting to - pennyrowing@gmail.com by the 7^th November. This will be the Email address we use to advise you of how to log into the Zoom Meeting details. 

Your Executive Officers have “met” on a regular basis via Zoom since the beginning April, 2020 to discuss the Associations business and following the cancellation the Associations Annual General Meeting, scheduled for 21^st March, 2020 - all the Associations Executive Officers agreed to continue in position until it is possible to hold an AGM – probably in March, 2021 – and at this Council meeting we will seek the Associations agreement to this decision – see Agenda Item 4.

The agenda will be limited - as follows -

Agenda.

1) Apologies.

2) Confirmation of the Minutes of the 2019 AGM of 30/3/19 and the Autumn Council Meeting of 12/10/19 and Matters arising. [See attached] *

3) Correspondence & Hon. Secretary.

4) To agree to the retention of the Associations Executive Officer in office until the next AGM of the Association can be held.

5) To receive the Treasurer's Report and adopt the balance sheet for the year ending 31^st December 2019. [See attached] *

6) Confirmation of Regatta dates for 2021. [See attached] *  

7) South Coast Rowing Handbook, 2021. To discuss and agree a contribution from the Affiliated Clubs – which is deductible from British Rowing Affiliation Fees.

8) South Coast Council Report & Changes to the South Coast Council Rules and to elect delegates to the South Coast Council. [To follow] *

9) Venue and Organisation of the 2021 South Coast Championship Regatta due to be hosted by the H&DARA at Royal Victoria Park, Netley, Southampton on 18^th September 2021. [Report to follow] *

10) To review amendments and additions to Association Rules. [See attached] *

11) To agree a financial contribution from the Hants & Dorset ARA to the Wessex Regional Rowing Council. [2019 - £300].  Do we not make a contribution this year?

12)  Covid-19 Update.

13) Any other business.

For items marked with * delegates should receive supporting documentation that are either attached to this Email or will be Emailed to you prior to the meeting.

THESE DOCUMENTS CAN BE DOWNLOADED FROM THE EVENT DETAILS ON THE H&D ARA CALENDER ON THE HOME PAGE OF THE ASSOCIATIONS WEB SITE AT - www.hdara.co.uk

If you have and question relating to any item on the Agenda, any nominations for our South Coast Council Delegates and/or “Any Other Business” it would be helpful if you could submit these in advance to - pennyrowing@gmail.com and stephencbull@gmail.com prior to the meeting and preferably by the 7^th November, 2020.  

Stephen C. Bull, Joint Association Secretary. October, 2020.