H&D ARA Executive Meeting. Saturday, 18th April, 2020. Via Zoom.

H&D ARA Executive Meeting. Saturday, 18th April, 2020. Via Zoom.

The Hants & Dorset ARA held an on-line meeting of the Executive Officers on Saturday, 18th April, 2020 via Zoom.

In attendance were - Pete Staddon, in the chair; Sue Sothcott, Treasurer and Steve Bull and Penny Budd - Joint Association Secretaries.

Here are the main points that came out of the meeting with regards to the Hants & Dorset ARA - 

May Regattas

- We have so far only received provisional rescheduled dates for the following regattas which are affected by the May cancellations:

- Woolston either Sunday 5th July or Saturday 22nd August.

- Ryde & Shanklin - 22nd/23rd August but still not sure if IOW council will grant permission.

June Regattas

- Whilst it is assumed that no sporting events will be allowed in June, we feel that we don't need to make an official decision until early May - suggested at the end of this current lock down so after 7th May.

- Coalporters are proposing that if have to reschedule from June, to hold the regatta on 11th July.

- Swanage regatta cannot go ahead - Sue is to speak to Swanage Council about permission to hold on weekend of 12th Sept. Sue advised that many events are often held in September along with all cancelled summer events may wish to reschedule - will see what Swanage Council say.

Championship standings

- The H&D ruling is that 3 regattas have to take place in order for a championship to be held but it maybe that we only have a limited number of regattas this year and we cannot be sure that all crews will have a level of fitness which would warrant a championship. It was agreed that it will be discussed in May/June when we are more clear on how many regattas we can stage whether we have championship points awarded for 2020.

AGM proposed date

- Pete proposed that we look at conducting an online meeting for the AGM and only allow one member per club and VP's, possibly omitting life members.

- Steve is to look at the current agenda and see what sections we do not have to discuss (which could be done by sending relevant report out prior to online meeting)

- Look at meeting around the end of May. Date t.b.c.

Head Races - autumn series

- So far we have interest/ dates set for the following

- Southsea Head 20th or 27th Sept (preferable 27th)

- Southampton Coastal Fours (rescheduled from April) 17th October

- Christchurch/Stour - mid to end of October

- Isle of Wight clubs are considering holding a Head on the Medina

Registration of Members and Affiliation Fees 

- All clubs are going to be asked to register their members by 30th May but we appreciate that these may be depleted this year -but it is important the we register rowing members as this effect the amount of money we will have to pay British Rowing, as part of their Affiliation fee in 2021. For the same reason Invoices for this years Hants & Dorset Affiliation fees will go out shortly.

Sharing club ideas forum

- Pete suggested that we should have a forum or means of communicating with all clubs and sharing ideas things they are doing online to keep active/in touch/maintain the rowing club community

- Suggested that we speak to Andi about promoting this on H&D Face book page and encourage clubs to promote what they are doing with pics/info. Penny to speak to Andi

H&D Dinner

- Planned for 14th November. It was felt that whilst we may not be presenting championship trophies, to still go ahead with the dinner as a celebration dinner for all clubs.

Older members of H&D

- Pete said that he would contact older, more vulnerable members of H&D to check that they are OK.

Next meeting / online meeting Sat 9th May 10:00am

Steve Bull & Penny Budd. Joint Association Secretaries.